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Privacy Policy

. Introduction

This Privacy Policy explains how the European Association of Military Social Psychology (hereinafter “EAMSP“, “we”, “us” or “our”) collects, uses, stores, and protects your personal data when you visit the website https://eamsp.eu (the “Website“), contact us, or otherwise interact with us.

We are committed to processing your personal data in accordance with applicable data protection laws, including the General Data Protection Regulation (EU) 2016/679 (“GDPR“) and any applicable national data protection provisions.

2. Data Controller

The Data Controller responsible for processing your personal data is:
European Association of Military Social Psychology (EAMSP)
Website: https://eamsp.eu
Email: contact@eamsp.eu

3. Personal Data We Collect

Depending on how you interact with our Website and activities, we may collect the following categories of personal data:

3.1. Data you provide directly

  • Contact data: first name, last name, email address, organization, position, and any other information you choose to include when you contact us (e.g., via contact forms or email).
  • Membership / affiliation data (if applicable): information relating to your membership or involvement with EAMSP, such as your academic or professional status, institutional affiliation, research interests, and payment confirmation data (excluding full payment card details, which are handled by secure payment providers if used).
  • Event registration data: information provided when registering for conferences, workshops, or other events (e.g., affiliation, country, dietary requirements where relevant, and any other information requested in the registration form).
  • Newsletter and communication preferences: your email address and your preferences when you subscribe to our mailing lists or newsletters.

3.2. Data collected automatically

  • Technical data: IP address, browser type and version, device type, operating system, language settings, and information about how you use the Website (pages visited, date and time of access, referring URL, etc.).
  • Cookies and similar technologies: information collected via cookies or similar tracking technologies used on the Website. For more details, please refer to our dedicated Cookie Policy.

3.3. Data from third parties

  • Where applicable, we may receive limited personal data from academic partners, professional associations, or event co-organizers, for example in the context of jointly organized events or collaborations.

4. Legal Bases and Purposes of Processing

We process your personal data only where we have a valid legal basis under the GDPR. Depending on the context, we rely on the following legal bases and related purposes:

  • Performance of a contract or pre-contractual measures (Article 6(1)(b) GDPR)
    To manage your membership or affiliation with EAMSP; process event registrations; provide you with services you request; manage your participation in our activities and events; respond to your queries.
  • Legitimate interests (Article 6(1)(f) GDPR)
    To manage and improve our Website and services; ensure the security of our systems; prevent abuse and fraud; conduct statistical analyses of our activities; promote our scientific and professional activities to existing members and contacts in a manner consistent with their reasonable expectations. When we rely on legitimate interests, we ensure that your interests and fundamental rights do not override ours.
  • Consent (Article 6(1)(a) GDPR)
    For certain types of cookies and similar technologies; when you subscribe to newsletters or mailing lists (where required); when we process specific data that is not strictly necessary for our core activities. You can withdraw your consent at any time (see Section 10).
  • Legal obligations (Article 6(1)(c) GDPR)
    To comply with applicable legal and regulatory obligations, such as accounting, tax, or reporting requirements, and to respond to lawful requests from public authorities.

5. How We Use Your Personal Data

We may use your personal data for the following purposes:

  • To operate, administer, and maintain the Website and its security.
  • To respond to your requests and communications (e.g., contact forms, email enquiries).
  • To manage memberships, affiliations, and participation in EAMSP activities and events.
  • To send you information about EAMSP activities, research, events, calls for papers, and other communications related to military social psychology, in line with your preferences and applicable law.
  • To manage registrations, attendance, and logistics for conferences, workshops, and events.
  • To produce anonymized or aggregated statistics on Website usage, membership, and event participation.
  • To comply with our legal obligations and defend our rights in case of disputes or legal proceedings.

6. Cookies and Similar Technologies

The Website may use cookies and similar technologies to ensure its proper functioning, improve your browsing experience, and analyze traffic. Some cookies are strictly necessary for the Website to function correctly, while others (such as analytics or preference cookies) are used only with your consent where required by law.

You can find detailed information about the cookies used on the Website, their purposes, storage periods, and the way you can manage your preferences in our dedicated Cookie Policy. You can usually configure your browser to refuse or delete cookies. However, this may affect the functioning of certain features of the Website.

7. Recipients of Your Personal Data

We may share your personal data with the following categories of recipients, strictly on a need-to-know basis:

  • Authorized members of EAMSP involved in the management of the Website, membership, scientific activities, and events (e.g., board members, secretariat, organizing committees).
  • Service providers (processors) who support our activities, such as web hosting providers (including O2switch), email and newsletter services, online form or survey tools, and event management or payment platforms, strictly for the purposes described in this Policy.
  • Academic or professional partners in the context of jointly organized projects or events, when necessary for your participation and subject to appropriate safeguards.
  • Public authorities or legal entities where required by law, court order, or in order to protect our rights, safety, or property or that of third parties.

We do not sell or rent your personal data to third parties.

8. International Transfers of Personal Data

As an academic and professional association, some of our members, partners, or service providers may be located outside the European Economic Area (“EEA”). Where this involves a transfer of personal data to a country outside the EEA that is not subject to an adequacy decision by the European Commission, we will ensure that appropriate safeguards are in place, such as standard contractual clauses approved by the European Commission or other mechanisms permitted by applicable data protection law.

You can request further information about any applicable data transfer safeguards by contacting us using the details provided in Section 2.

9. Data Retention

We retain your personal data only for as long as necessary for the purposes for which it was collected and in accordance with applicable legal requirements. Retention periods may vary depending on the type of data and the purpose of processing, for example:

  • Contact and enquiry data: retained for the time necessary to process your request and for a limited additional period, if needed, for follow-up and evidence.
  • Membership and event registration data: retained for the duration of your membership or event involvement and for a reasonable period thereafter, in line with academic and administrative needs and legal obligations.
  • Newsletter subscription data: retained until you unsubscribe or request deletion, subject to technical delays necessary to implement your request.
  • Technical and analytics data: retained for a limited period necessary for security, analysis, and improvement of the Website, as specified in our Cookie Policy.

When the retention period expires, we will delete or anonymize your personal data, unless a longer retention period is required or permitted by law (for example, for accounting or legal purposes).

10. Your Rights Under the GDPR

Under the GDPR and, where applicable, other data protection laws, you have the following rights with respect to your personal data:

  • Right of access: to obtain confirmation as to whether we process your personal data and, if so, to receive a copy and relevant information about the processing.
  • Right to rectification: to request the correction of inaccurate or incomplete personal data concerning you.
  • Right to erasure (“right to be forgotten”): to request the deletion of your personal data in certain circumstances, for example if the data is no longer necessary for the purposes for which it was collected, or if you withdraw your consent (where consent was the legal basis).
  • Right to restriction of processing: to request that we restrict the processing of your personal data in certain circumstances.
  • Right to object: to object, on grounds relating to your particular situation, to processing based on our legitimate interests. You also have the absolute right to object at any time to the processing of your personal data for direct marketing purposes.
  • Right to data portability: to receive the personal data you have provided to us in a structured, commonly used and machine-readable format and to transmit it to another controller, where the processing is based on your consent or on a contract and is carried out by automated means.
  • Right to withdraw consent: where processing is based on your consent, you may withdraw your consent at any time without affecting the lawfulness of processing based on consent before its withdrawal.

You can exercise these rights by contacting us using the contact details provided in Section 2, clearly indicating your identity and the nature of your request. We may request additional information to verify your identity where necessary.

11. Right to Lodge a Complaint with a Supervisory Authority

If you believe that your data protection rights have been violated, you have the right to lodge a complaint with the competent data protection supervisory authority, in particular in the EU Member State of your habitual residence, your place of work, or the place of the alleged infringement.

Without limiting this right, if EAMSP is primarily established in France or hosted in France, you may contact the French Data Protection Authority (Commission Nationale de l’Informatique et des Libertés – CNIL): https://www.cnil.fr.

12. Data Security

We implement appropriate technical and organizational measures to protect your personal data against accidental or unlawful destruction, loss, alteration, unauthorized disclosure of, or access to, personal data transmitted, stored, or otherwise processed. These measures are adapted to the risks presented by the processing and the nature of the data.

However, no method of transmission over the Internet or method of electronic storage is entirely secure. While we strive to protect your personal data, we cannot guarantee absolute security.

13. Links to Third-Party Websites

The Website may contain links to third-party websites or services (for example, academic institutions, journals, or event partners). We are not responsible for the privacy practices or content of such third-party websites. We encourage you to read the privacy policies of each website you visit.

14. Amendments to This Privacy Policy

We may update or modify this Privacy Policy from time to time, in particular to reflect changes in our practices or in applicable legislation. Any changes will be published on this page with an updated “last updated” date and will take effect upon publication, unless otherwise specified.

We encourage you to consult this page regularly to stay informed about how we process your personal data.

15. Contact

For any questions about this Privacy Policy or our processing of your personal data, or to exercise your rights, you may contact:
European Association of Military Social Psychology (EAMSP)
Website: https://eamsp.eu
Email: contact@eamsp.eu